Equipment Coordinator -Temp

Location: Jacksonville, FL Department: Fleet Management / Operations

We are seeking a detail-oriented and analytical Equipment Coordinator to support our Fleet Management operations. This role plays a critical part in optimizing equipment utilization, controlling leasing costs, and ensuring the efficient flow and availability of assets across terminals, depots, and customer locations. The ideal candidate thrives in a fast-paced, data-driven environment and brings strong analytical, coordination, and problem-solving skills to drive operational efficiency and support strategic decision-making.

Fleet Utilization Equipment Planning: Monitor, track, and reconcile equipment movements across all regional locations to ensure optimal utilization. Analyze system reports daily to assess equipment usage at shipper pools, trucker pools, terminals, and depots. Identify utilization gaps and recommend action plans to improve fleet efficiency. Establish historical usage trends and evaluate monthly equipment demand by type, origin, and customer.

Data Analysis Reporting: Perform comparative analysis of actual versus budgeted cargo volumes by equipment type. Develop data-driven insights and present findings to Fleet Management and Sales teams. Create and maintain reporting tools for Sales, Customer Service, and operational stakeholders.

Equipment Allocation Repositioning: Determine equipment requirements and maintain the appropriate equipment mix across all U.S. terminals. Manage empty equipment repositioning strategies in coordination with port and terminal teams. Optimize equipment flow to inland depots and ensure proper availability for customer use. Provide real-time reports on depot inventory and availability.

Leasing Cost Control: Verify leasing company invoices and ensure accurate billing and payment processing. Monitor lease agreements, on-hire/off-hire activities, and associated costs. Review off-hire estimates, approve surveys, and maintain cost tracking for all leased equipment. Ensure timely processing of lease credits and maintain accurate lease records.

Inventory Systems Management: Ensure accurate equipment data in system master files and databases (including GIER). Support equipment inventory reconciliation and resolve discrepancies. Maintain records for equipment sales, transfers, and disposals. Track and manage WIP (Work in Progress) equipment discrepancies.

Cross-Functional Collaboration: Coordinate with inland depots, terminals, and intermodal providers to manage equipment flow. Partner with internal teams (Fleet, Sales, Customer Service, Risk Management) to meet operational goals. Support company-wide initiatives and continuous improvement efforts.

Bachelor's degree in Transportation, Logistics, Supply Chain, or related field (or equivalent experience). Experience in shipping, transportation, or fleet/equipment management preferred.

Strong proficiency in Microsoft Office (especially Excel); database experience preferred. Solid understanding of cargo equipment types and transportation logistics. Analytical mindset with the ability to interpret data and identify trends. Strong organizational and multitasking abilities in a deadline-driven environment. Excellent communication and presentation skills. Ability to influence and collaborate across multiple teams and levels of the organization.

Operates with minimal supervision, exercising independent judgment within established guidelines. Handles sensitive operational and financial data requiring discretion and confidentiality. Plays a key role in supporting decisions that impact cost management and operational efficiency.

Primarily sedentary work with occasional light physical activity. Extensive computer use, data analysis, and detailed reporting responsibilities.

Opportunity to directly impact operational efficiency and cost optimization. Work in a collaborative, fast-paced logistics environment. Exposure to cross-functional teams and strategic initiatives within Fleet Management.

TOTE Maritime Puerto Rico is an Equal Opportunity Employer Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability, or status as a protected veteran. TOTE Maritime Puerto Rico is a drug-free employer and a participant of the E-Verify Employment Verification Program.